Privacy Policy

We protect your personal information and data.

1. Protecting You

Births Deaths Marriages Limited (“BDM”, “we,” “us,” “our”) is committed to protecting your privacy. We will only use the information that we collect from you lawfully (in accordance with the Data Protection Act 1998 and 2003 and other applicable data protection laws in Ireland).

Please note that use of the Website by you is subject to this privacy policy (the “Policy”) and the Website’s Terms & Conditions of use (“Terms and Conditions”).

Our Policy explains what information we collect on the Website, how we use and/or share this information, and how such information is maintained. By using this Website, you signify your acceptance of this Policy. If you do not agree to the terms of this Policy, in whole or part, you should not use this Website. Please note that this Policy applies only with respect to the information collected on the Website and not any information collected or obtained through other methods or sources.

Our Policy ensures that any information you provide us remains private and secure. To reassure you, below we provide details of the information you provide to us, and how it will and, more importantly, will not be used. We will never collect sensitive information about you without your explicit consent. The information we hold will be accurate and up to date. You can check the information that we hold about you by contacting us (and there maybe an administrative fee payable for this). If you find any inaccuracies we will delete or correct it promptly.

2. Personally Identifiable Information – Collection of PII that we collect

We collect personally identifiable information (“PII”) that is volunteered during Registration or in response to specific information requests explicitly presented to you.

We may also collect your IP (Internet Protocol) address to help diagnose problems with our server, and to administer this Website. An IP address is a number that is assigned to your computer when you use the Internet. Your IP address is also used to help identify you during a particular session and to gather broad demographic data.

We also ask for your e-mail address during your use of the Website and the purchase specific items listed. You may be requested to provide any or all of thefollowing PII: first and last name, postal address, e-mail address, date of birth, date and location of marriage, date and location of death, telephone numbers and details of a payment mechanism, such as credit card or laser card details.

3. Use and Sharing of PII

All PII is retained in accordance with the Data Protection Act 1998 & 2003 and other applicable data protection laws in Ireland.

We use PII to provide you with a professional service and may also use this information for marketing ourselves to you. It is our policy not to sell or pass any PII to any other organisations (outside our group companies or those that we liaise with to provide this service to you) unless we are required to do so for fraud prevention and detection. We will never sell or rent your PII to anyone else for their marketing purposes without your consent.

It is necessary to pass some of your PII to our agents and subcontractors to help us with any of our uses of your data as set out in this Policy. For example, we may use third parties to provide us with marketing or customer service assistance or send it to a credit card provider to process a payment.

We also always reserve the right to disclose PII in order to:

(a) comply with applicable laws;
(b) respond to governmental enquiries (or enquiries from a legal, governmental or quasi-governmental or local authority agency or Internet protectionagency of any type);
(c) comply with a valid legal process or procedure; or
(d) protect our rights or property, this Website, and/or other users of this Website.

Please note that as part of any PII sharing which we list above, we may send your information internationally including to countries outside theEuropean Economic Area. Some places outside of the EEA may not have adequate data protection laws at all or may offer differing levels of protection ofpersonal information which are not as high as in Ireland. By submitting PII to us, you acknowledge that provided we have used your data in the ways setout in this Policy, we cannot be held responsible for any use of your data by third parties who receive and process your data.

4. Cookies

We use “cookies”, technology to store data in your computer using the functionality of your browser. A lot of websites do this, because cookies allow the website publisher to do useful things like find out whether the computer (and probably its user) has visited the site before. You can usually modify your browser to prevent cookie use – but if you do this the Service (and the Website) may not work properly. The information stored in the cookie is used to identify you. This enables us to operate an efficient service and to track the patterns of behaviour of visitors to the website.

Also, in the course of serving advertisements to this Website if any), third-party advertisers or ad servers may place or recognise a unique cookie on your browser. The use of cookies by such third party advertisers or ad servers is not subject to this Policy, but is subject to their own respective privacy policies.

5. Emails

Please note that we may email you for the following purposes:
– as part of the Service. For example, we send (or may send) emails to you in some of the following example circumstances:
– after Registration, notifying you of your account details;
– – upon “Accepting” your order request and “Dispatching” your order request, automated emails will be sent to your listed email address
– – as reminder emails about the services we offer (particularly if you have not used them yet or not used them for a while);
– – as a newsletter;
– – as promotional emails; and
– – to offer related services to you from Births Deaths Marriages (BDM).

However, in terms of any marketing or promotional emails we may send, we will always give you the chance to opt-out (or unsubscribe) from them in the future.

6. Security and retention

The PII which we hold will be held securely within our systems in accordance with our internal security policy and the law. We currently hold data until 3 years after it is last accessed or used by us.

We specifically request that website users do not use email for the purpose of providing us with payments and request that only our secure payment system is used. If this is not possible, payment can be made over the phone to our Customer Services Personnel on 01 801 33 33.

Regarding information transmitted between the Website and and/or users, while we take reasonable precautions to safeguard this information, we may be unable to prevent unauthorised access to such information by third parties or inadvertent disclosure of such information during transit. Users acknowledge this risk when communicating with the Website.

7. Transfer in Certain Circumstances

If there is a sale, merger, consolidation, change in control, transfer of substantial assets, reorganisation or liquidation of Births Deaths Marriages Limited then,in our sole discretion, we may transfer, sell or assign information collected on and through this Website (including, without limitation, PII and other information), to one or more relevant third parties.

8. Customer Service

If you have any questions or concerns, please feel free to contact us at: [email protected]

9. Changes to this Policy

Please note that this Policy forms part of the Terms & Conditions for use of this Website and forms part of the Agreement between you and us. We may, from time to time, amend this Policy, in whole or part, in our sole discretion. Any changes to this Policy will be effective immediately upon the posting of the revised policy on the Website. Depending on the nature of the change, we may announce the change:(a) on the home page of the Website, or (b) by email, if we have your email address. However, in any event, by continuing to use the Website following any changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Policy, as it may be amended from time to time, in whole or part, you must terminate your use of the Website by notifying us in writing to [email protected].

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